Executive Recruiter & Admin

Job description

We’re looking for a proactive and detail-oriented Executive Recruiter & Admin to join our team and support our full-cycle recruiting efforts under the guidance of the Lead Recruiter. In this role, you’ll play a key part in identifying top talent, coordinating hiring processes, and ensuring a seamless candidate experience. You’ll also provide light executive support, including calendar coordination and occasional travel arrangements for leadership team members. If you thrive in a fast-paced environment, love connecting with people, and have a sharp eye for talent, we’d love to meet you.

Responsibilities

• Work under the guidance of the Lead Recruiter to support the end-to-end hiring process, including sourcing, screening, coordinating interviews, and onboarding.

• Proactively source candidates through job boards, LinkedIn, referrals, and talent pipelines to maintain a steady pool of qualified applicants.

• Conduct resume reviews, initial phone screens, and coordinate interview panels; assess candidates for skill set, culture fit, and long-term potential.

• Extend offers, negotiate terms, and ensure smooth transitions from offer acceptance to onboarding.

• Facilitate seamless communication and coordination between executives and cross-functional teams.

• Prioritize and manage conflicting demands

• Assist with scheduling internal meetings, interviews, and occasional travel arrangements for executives or leadership team members as needed

Qualification

• 4+ years of experience

• Have a bachelor’s degree

• Have extreme attention to detail

• Ability to take the lead with very little supervision after being taught

• Effectively executes tasks based on given instructions

• Identifies potential gaps in support and proactively inquires if additional help is needed

• Highly responsive on SMS and Email

Aven is a proud Equal Opportunity Employer. Aven does not discriminate against candidates or employees because of their sex, race, gender identity, disability, age, sexual orientation, religion, national origin, veteran status or any other protected status under the law.