Event Manager

Location:
Remote (with on-site presence required during event period)

Type:
Full-time

Role Overview

The Global Event Manager will own the end-to-end event strategy, production, and brand experience for Everstake’s event portfolio including Everstake’s first ever 2-days conference bringing together leading institutions, custodians, DeFi protocols, and blockchain innovators to discuss the future of yield, staking, and digital assets infrastructure. The event blends thought leadership, networking, and immersive brand experiences in a premium setting.

This role combines strategic leadership, operational excellence, and creative vision. You will build Everstake’s event playbook, lead vendor and agency relationships, manage multi-event budgets, and ensure all Everstake event activations deliver measurable brand impact, sponsor ROI, and thought leadership visibility. This includes venue management, vendor coordination, production oversight, sponsor liaison, attendee experience, and on-site operations. The ideal candidate is a detail-oriented project manager with strong creative and communication skills, experienced in running B2B tech, Crypto or financial conferences of 1000+ attendees.

Key Responsibilities

Strategic Planning & Calendar Management:

• Develop and manage Everstake’s global annual events roadmap, including hosted events, side events, co-hosting, and sponsorships.
• Define objectives and success metrics (brand awareness, lead generation, partnerships).
• Coordinate with leadership on event selection strategy identifying high-impact conferences for sponsorship or participation.
• Build post-event reporting structure and continuous optimization plans.

Everstake’s Conference:

• Own full-cycle project management of Everstake’s first ever hosted conference from concept through delivery.
• Manage all vendors: production, A/V, stage design, logistics, hospitality, and security.
• Develop the event theme, content flow, and experience design in collaboration with the marketing and Sales team.
• Oversee sponsorship sales support (booth layouts, activation design, deliverables tracking).
• Ensure a seamless on-site execution with focus on premium guest experience and operational precision.
• Lead RFP and selection process for production, A/V, design, and logistics partners.
• Supervise stage design, lighting, and branding installations.
• Ensure alignment of production company creative concepts with the event’s brand vision.
• Manage setup, show operations, and teardown.
• Oversee registration, check-in, and attendee flow systems.
• Coordinate catering, security, transportation, and staff/volunteer scheduling.
• Manage VIP and speaker logistics (travel, accommodations, green rooms).
• Ensure the event is inclusive, accessible, and provides a seamless guest experience.
• Oversee registration, check-in, and attendee flow systems.
• Coordinate catering, security, transportation, and staff/volunteer scheduling.
• Ensure the event is inclusive, accessible, and provides a seamless guest experience.
• Work with the marketing team on event promotions, signage, PR & ticket sales
• Manage post-event surveys, analytics, and sponsor satisfaction reports.

Side Events & Networking Experiences

Conceptualize and execute Everstake side events, such as:

• VIP dinners, executive breakfasts, and protocol meetups.
• Branded networking lounges at major conferences.
• Proof Of Drinks & Proof of Run at all the leading events
• Ensure consistent brand presence and guest experience across all formats.
• Develop templates for scalable event kits (branding, signage, gift packs, partner coordination).

Sponsorships & Partner Events

Manage Everstake’s participation at external industry events:

• Negotiate sponsorship packages and speaker opportunities.
• Oversee booth design, logistics, and team travel.
• Track ROI, leads generated, and strategic partnerships from each activation.
• Maintain a database of relevant industry events and deadlines for submission, sponsorships, and speaking opportunities.

Cross-Functional Coordination

• Collaborate with Sales, BD, and Marketing teams to align messaging, visuals, and goals.
• Work with the Design team on branding materials (stage design, banners, digital screens).
• Coordinate with PR and Communications to secure pre- and post-event coverage.
• Support the Sales and BD teams in leveraging events for lead generation and client engagement.

Operations & Budget Management

• Own all event-related budgets, P&L tracking, and vendor payments.
• Manage contracts, insurance, and compliance requirements for all events.
• Develop internal processes for approvals, vendor onboarding, and reporting.
• Optimize vendor partnerships and cost efficiencies without compromising quality.

Skills & Qualifications:

• 3+years of experience in event/project management (preferably in fintech, crypto, or institutional sectors).
• Proven record of managing large-scale conferences or summits (1000+ attendees).
• Strong vendor management, budgeting, and negotiation skills.
• Familiarity with production workflows (staging, lighting, audio, branding).
• Excellent communication, multitasking, and leadership abilities.
• Comfortable working in fast-paced, dynamic environments with multiple stakeholders.
• Proficiency in project management tools and Google Workspace.

Key Deliverables for 2025–2026:

• Everstake Conference – Fully produced, on-budget, and exceeding KPIs for attendance and sponsor engagement.
• Global Event Calendar – Identify and execute Everstake presence at key industry events
• Everstake Side Events Program – Develop branded VIP networking and co-sponsor opportunities
• Event ROI Framework – Implement system for measuring leads, visibility, and conversion impact.

Compensation & Benefits:

• Competitive base salary + performance-based bonus
• Travel, lodging, and event expenses covered
• Access to work with top-tier blockchain and financial institutions globally
• Growth opportunity into Head of Events / Brand Experience role as event program scales

Why Join Everstake

At Everstake, you’ll lead the experiential side of one of the most trusted brands in institutional staking. This is your opportunity to shape how the industry’s top decision-makers connect, collaborate, and innovate through world-class events that define the future of decentralized finance and yield infrastructure.