The Admin and Facilities Coordinator at Sovrun will play a crucial role in maintaining a productive and efficient workplace environment. This position entails overseeing office administration and facilities management tasks, ensuring that all operational needs are met. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple responsibilities while supporting the operational framework of the organization.
Key Responsibilities:
- Oversee day-to-day office operations, ensuring a smooth and efficient working environment.
- Coordinate office maintenance, including liaising with vendors for repairs and service needs.
- Manage office supplies inventory, placing orders as necessary to ensure adequate stock levels.
- Assist with the setup and arrangement of office spaces, including meeting rooms and common areas.
- Support the onboarding process for new hires by preparing necessary equipment and workspace.
- Help organize company events and meetings, including logistics and venue arrangements.
- Ensure compliance with health and safety regulations within the workplace.
- Maintain accurate records and documentation related to facilities management and office operations.
- Act as a point of contact for employees regarding facilities-related inquiries and support.
- Assist in implementing office policies and procedures to improve efficiency.
- At least 3+ years of proven experience in office administration or facilities management.
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal skills.
- Detail-oriented approach to managing office operations.
- Proficient in Google Forms, Google Docs and other common office software.
- Ability to work independently and collaboratively within a team.
- Familiarity with health and safety compliance standards preferred.
- Problem-solving mindset with the ability to address operational challenges efficiently.
- Be at the center of HR, IT, and office operations, making a direct impact.
- Work in a tech-driven, people-focused environment.
- Help shape workplace efficiency and contractors experience.
